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Privacy Policy

Introduction

At Aidence we are dedicated to safeguarding and preserving your privacy when visiting our website, or communicating electronically with us.

This Privacy Policy provides an explanation as to what happens to any personal data that you provide to us, or that we collect from you.

We have tried to keep it as simple as possible, however, should anything be unclear to you, we ask of you to get in touch with us so we can provide you with further information and determine how we can simplify our policy for anyone else to understand.

This Privacy policy applies where we are acting as a data controller with respect to the personal data of our website visitors or those who communicate electronically with us. In other words, where we determine the purposes and means of the processing of that personal data.

Cookies

Our website does not make use of cookies in any form.

What personal data we collect from you:

When you visit the website of Aidence, we do not actively collect any information of you. We do not run any kind of analytics on our website, and we are not storing any data regarding visitors to our website (e.g. IP addresses, geographical location, browser type etc). The only personal data we may collect from you, is the personal data you may enter in possible contact forms on our website, or by sending us an e-mail which likely contains, your name, email-address, and any additional information you may provide us with.

The website may contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

How we use your personal information

The personal data you may provide us (such as name, company name, job title or role, contact details or any other personal data you may provide us with) may be used for any of the following purposes:
- Answering the enquiry that you have actively provided us (which can be for any reason you contact us for);

Sharing your personal data

Should Aidence collect any personal data that you have actively provided us with, Aidence will not share such personal data with any third party without your explicit consent unless we are required to do so in order to meet legislative requirements. If you, as EU citizen, actively provide us with your personal data (e.g. through the website or through an e-mail), this data will be processed within the EEA (European Economic Area) only and will not be shared with any party outside of the EEA.

Data retention

Any personal data that we collect from you, through the use of our website or when communicating electronically with us will not be kept for a period longer than is necessary than for the specific purpose that you have provided it for to us. If you have sent us any complaints or other feedback regarding the use of our services or products, we may be required, by law, to retain this data for longer periods than strictly necessary to support you with your specific request. Such longer storage terms depend on the nature of the complaint or other form of feedback that you have provided to us regarding our products or services.

Your rights

We have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent (not applicable, as Aidence does not require to obtain such consent).

Explanation in relation to items a to e:

a) You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.

b) You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

c) In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

d) In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

e) You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

f) To the extent that the legal basis for our processing of your personal data is consent, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

g) If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

You may exercise any of your rights in relation to your personal data by written e-mail to us, please send such email to: info@aidence.com

Amendments

Aidence may revise this privacy and cookie policy at any time at its own discretion and without notice by updating this posting. You should check the Website from time to time to review the then current privacy and cookie policy. Certain provisions of this privacy and cookie policy notice may be superseded by expressly designated legal notices or terms located on particular pages at the Website.

Governing law

This privacy and cookie policy shall be governed by and construed in accordance with the laws of The Netherlands. Disputes arising in connection with this privacy and cookie policy shall be subject to the exclusive jurisdiction of the Dutch courts.

Contact

Questions, comments and requests regarding this privacy and cookie policy are welcomed and should be sent by e-mail to: Aidence B.V., info@Aidence.com.

Issue date: July, 2018